[Fsfe-ie] IFSO Rules, Draft 2
Glenn Strong
Glenn.Strong at cs.tcd.ie
Sat Nov 8 15:28:50 CET 2003
Hi everyone,
Thanks to everyone who everyone (on and off-list) who sent me such
thoughtful comments. I have tried to distill the suggestions I
received into a better set of rules.
Unchanged:
* The name IFSO. There was a good suggestion to use Software Freedom
rather than Free Software, and ISFO (Irish Software Freedom Org.)
would be nearly as pronounceable as IFSO, but we should discuss
that.
The significant changes are:
* Goals rewritten. I decided that it was probably best to leave them
as general as possible while preserving the intention of the
organisation. I did include the proposed translation objective,
though on reflection I agree with Ciaran that it might be better
considered a project of IFSO than a goal (it just seems far more
specific than the other goals which are quite wide-ranging)
* Membership section rewritten to explicitly allow (i) the committee
to decide on membership applications (as a precaution), and (ii)
the committee to eject members with good reason.
* AGM section rewritten to require (i) 4 months membership before
voting, and (ii) 8 months membership and some contribution to IFSO
or FS before one can be elected to the committee. The intention
here is not to be anti-democratic, but rather to ensure that IFSO
gets a committee that will work towards the IFSO goals. Some time
delays give us a chance to get to know people before they get
involved in the running of the organisation.
* A rule allowing the committee to vote someone out on a 2/3rds
majority (again, with good reason)
* Roles of the Chairman, Secretary and Treasurer defined.
Also, some corrections of the section numbering which had fallen foul
of repeated editing (anyone who knows of an emacs mode that can do
this automatically is welcome to tell me, by the way, TeX has made me
lazy) and some typos of the "and and" sort.
Ciaran's suggestion that someone from AFFS/FSFE look at this is a good
one. The AFFS and FSFE rules were influential on this draft.
If there is sufficient feedback to me in the next couple
of days I might issue a third version before the meeting on
Thursday. If so it will not be later than Wednesday so that everyone
gets a chance to read it properly.
======= Proposed Constitution for IFSO (second draft) =======
OBJECTS
1. The name of the Club shall be Irish Free Software Organisation ('IFSO')
2. The club shall Promote and defend the writing of Free Software of
the sort advocated by the Free Software Foundation and others,
3. Promote and defend the use of Free Software, and
4. Encourage the localisation and translation of Free Software into Irish.
CONSTITUTION
1. MEMBERSHIP
1.1. IFSO will grant membership to anyone who wishes to promote the
objectives of the organisation.
1.2. Membership of IFSO shall comprise Ordinary, Student, and Honorary
members. The Membership of Honorary Members may be limited in
time.
1.3. All new members shall be invited to complete an application form
for membership for consideration and approval by the Executive
Committee. The Committee shall have the right to reject
membership applications.
1.4 Membership shall terminate on withdrawal in writing, expulsion by
the committee for non-payment of dues or for other good and
sufficient, reasons with a right of the member in the latter case
to be heard by the Committee before a final decision is made.
2. ANNUAL GENERAL MEETING
2.1. At the start of each year the Chairman shall convene an Annual
General Meeting.
2.2. At least four weeks notice of the Annual General Meeting shall be
given to each member of IFSO by such means as the Secretary shall
deem appropriate. The notice shall specify the time and place of
the Meeting and be accompanied by an agenda of the business to be
transacted at it.
2.3. The agenda shall include, inter alia,
2.3.1. Nominations for the offices to be filled for the ensuing year
and shall include the following: The Chairman, the Secretary
and the Treasurer. Committee members shall hold office for one
year but shall be eligible for re-election.
2.3.2. Nominations for these offices and any other offices shall be
made to the Secretary in writing not later than two
weeks before the Annual General Meeting.
2.3.3. The appointment of a General Committee which shall consist of
the Officers under 2.3.1 above and at least three members whom
the General Meeting elect.
2.3.4. A proposal to receive and approve the Annual Accounts copies of
which shall be made available to the General Meeting which may
be adjourned to receive and approve the audited accounts.
2.4 The amounts of the annual subscriptions and the dates upon which
they become due shall be decided at the Annual General Meeting.
2.5. All paid up members of IFSO shall be entitled to attend the
Annual General Meeting. Members of at least four months standing
will be eligible to vote.
2.6. Eligible nominees for Committee positions will comprise all
paid-up IFSO members of at least eight months standing. Nominees
shall in addition display evidence of contributions to Free
Software or IFSO projects and will be willing to uphold the
objectives of IFSO.
2.7. Election of officers shall be by a show of hands and in the event
of any dispute the Chairman may call for an election by paper
ballot or adjourn the meeting for that issue to be determined
separately.
2.8. A quorum for a General Meeting held under these Rules shall be
ten paid up members of IFSO.
3. EXTRAORDINARY GENERAL MEETING
3.1. An Extraordinary General Meeting shall be convened by The
Chairman upon receipt by him of a written request so to do signed
by not less than six paid up members of IFSO such request to
particularise the purpose of the request and any resolutions
proposed.
3.2. The Chairman of IFSO shall within a reasonable period of time
following receipt of such request convene an Extraordinary
General Meeting by giving a notice to all paid up members as
prescribed in clause 2.2. above.
4. COMMITTEES
4.1. General Committee
4.1.1. The General Committee shall have power to appoint a member to
fill any office falling vacant after the Annual General
Meeting.
4.1.2. A Meeting of the General Committee may be convened upon not
less than one weeks notice being given to each member
thereof.
4.1.3. The General Committee may co-opt additional members to any
Committee or sub-Committee and may appoint one or more
sub-Committees for such purposes as it may deem appropriate.
4.1.4. A quorum for a General Committee Meeting held under these Rules
shall be five members.
4.1.5. Any committee officers may be removed by a two-thirds majority
vote of the committee should they be deemed to have acted against
the objectives of IFSO. Members shall have a right to be heard by
the committee before a final decision is taken.
4.2. Executive Committee
4.2.1. The Executive Committee shall consist of The Chairman, the
Secretary, the Treasurer and any additional members appointed
from IFSO Membership by the General Committee. A quorum for an
Executive Committee Meeting shall be three members.
4.2.2. The Executive Committee shall have the conduct of the ordinary
management of IFSO and shall meet as often as it may decide but
not less than every eight weeks. The ordinary management of
IFSO shall include the suspension of any Member of IFSO who has
not paid his subscription.
4.2.3. The Executive Committee may refer any matter and shall refer
any extraordinary or contentious matter to the General
Committee.
4.2.4. The duties of the committee members shall be as follows
4.2.4.1 The Chairman shall have general supervision, direction, and
control of the meetings and affairs of IFSO, subject to the approval
of the Committee. The Chairman shall preside over all meetings of the
Committee and shall in addition to their own shall have a second, or
casting vote, to be used to resolve tied decisions.
4.2.4.2 The Secretary shall attend all meetings of the members and record
the minutes of all meetings, keep or cause to be kept, a current
register of members, and give notice of all meetings of members.
The Secretary shall have control of valuable papers and books of
the club. The Secretary will certify and file amendments and
revisions of the Bylaws. In the absence of the Secretary from any
meeting of the members, the presiding officer shall appoint a
Secretary pro-tempore.
The Secretary shall compile copies of the minutes of all previous
meetings filed in such a way as to be available for reference
during meetings and at other times.
4.2.4.3. The Treasurer shall keep a correct accounting of the business
transactions of IFSO. The Treasurer or designee shall deposit all
monies and other assets in a bank account opened in the name of
IFSO; disburse funds; and shall render to the Committee an
accounting of the Club's assets and liabilities when
requested. The Treasurer without specific approval shall incur no
obligation, debt, or other liabilities.
5. ALTERATIONS
5.1 None of these rules shall be altered or rescinded unless the
proposed alteration or rescission shall first have been submitted to
the General Committee and subsequently shall be approved by not less
than two thirds of those present at the Annual General Meeting or at
an Extraordinary General Meeting.
5.2. Any dispute concerning the construction or interpretation of
these Rules shall be decided by the General Committee whose
decision shall be final.
--
Glenn Strong
More information about the FSFE-IE
mailing list