2012/11/6 Matthias Kirschner mk@fsfe.org:
Hi Otto,
sorry, due to my vacation this one slipped down. Did you already send the receipt to our Düsseldorf office to get the refund? Did everything work out?
No, I haven't sent any expense requests for this fall at all so far.
Matthias told me FSFE would cover for my flight to Berlin when I participated among others in the web sprint. That would be 326,90 €.
I (or actually Seravo, I've paid everything with company card) would like also to invoice for the following expenses: - Workshop room in Hub Helsinki, when we had the FSFE-meeting, sum 61,50€ - Lunch with Stallman and the FSFE whole team (five persons), 76 € - taxi for Stallman, 16,70 €
Scanned recites attached.
I also have some individual <10€ expenses (e.g. meeting new fellow Denis Zalewsky on September 6th trying to talk him over into running Document Freedom Day 2013 and obviously bribing him a little bit with coffee and food) but the sums are to small to do paperwork for. However I've been thinking that FSFE could pay a few roundtrips to Helsinki, at least when I went to the seminar 2012-09-25 the trip was FSFE-only and also when I met Helsinki CIO Markku Raitio for a 2,5 hour talk last week the trip was FSFE-only. Train Tampere-Helsinki-Tampere is 61€ in cheapest class. Could I invoice say 3x61€?
A more complete listing of what we've done in message titled "Finnish team report 2012-04-27 - 2012-11-11" to team-reports@ on November 11th.
What is the proper way to proceed, file the above at http://fsfe.org/internal/er.en.html, wait for the approval to come, and then send an invoice to invoices@fsfe.org ?
Is this all under "FELLOWSHIP, local activities" and thus filed for Matthias to approve?
I understand that I am requesting these expenses after the fact, which is a bit against policy. If you decline my expenses it is ok, I know I took a risk not doing the expense requests beforehand. I was thinking since there haven't been much other FSFE costs in Finland, there should be some budgeted money unused to support the FSFE team in Finland. The 25 Finnish fellows probably want that some of their contribution would be used in Finland too, although the main part should go to EU-level work.
- Otto
PS. In my calculations there should be a 480€ donation to the procurement project unused. My wish is that HH Partners would invoice the contract defined 90% sum meaning 432€ from FSFE since Martin has executed some of the work using their intern, thus having direct costs.