Dear all,
the minutes-file from the telco on 12.03.2019 is now available in the Keybase folder: K:\team\foss4smes\5. Meetings\Telcos
Here are some last points I want to mention (no time to discuss them yesterday): 1. Progress Report: is due in March. Galia has sent us an e-mail on 12.03.19. Please remember to get back to her on this issue.
2. Stakeholders Matrix: Each partner should insert 25 entries in the table. Because of the GDPR issue the column concerning name/ contact details should be left empty. It can only be filled for the contacts we have their consent, like the contacts coming from the newsletter subscriptions or the survey participants. (see Dublin minutes for guidelines and what we agreed)
3. Concerning the 2nd newsletter, details on what to prepare are in the minutes from the Dublin meeting. DIT and DLEARN can you please prepare a text ASAP? This is urgent.
4. Regarding the poster, OFE (Sivan) agreed in the last telco to prepare an (off-line) poster. Sivan wanted to check with OFE if this is possibly to finished by May. Can you please give us an update on this Sivan?
5. We need to find further events, where we can present sth or publish an article. Dear colleagues from FSFE, as our Dissemination experts, can you please get back to me with suggestions? Thanks.
6. Multiplier Events: Please remember that you (all partners) need to plan these events and fix the dates and invite people. You can use them in order to conduct the training activities required for O2/A4.
7. Regarding the Dublin meeting, what is the status of the Dublin meeting evaluation? Francesco can you update me?
8. TUD, can you please upload the Certificates of participation on Keybase as PDFs?
9. "O3 Presentation - Dublin Jan 2019". Dear Sivan, can you please upload in Keybase you presentation in editable form?
10. TUD, can you please send us your timesheets ( see Dublin minutes for guidelines ) ?
Thank you all! Talk to you soon!
Best, Katerina
Hi Katerina,
Thanks for the minutes.
~ Katerina Tsinari [2019-03-13 09:17 +0100]:
- We need to find further events, where we can present sth or publish an
article. Dear colleagues from FSFE, as our Dissemination experts, can you please get back to me with suggestions? Thanks.
I am not sure what you would expect here. floss.events [^1] is a website listing notable FOSS events in Europe. But dissemination can also take place in other kinds of events in your own bubble: trade fairs, academical meetups, VET meetings. I am sure your organisations visit enough events where you could disseminate the project in one way or the other.
Best, Max
[^1]: http://floss.events/2019/
Hi Max,
I am not expecting something different from what you already described inside our Dissemination Plan. I copy paste here the two chapters analysing this:
*2.5. Organisation of Dissemination EventsApart from the fixed Multiplier Events, each partner will also take care of spreading the word and project results at other occasions through Dissemination Events. This can be done by presenting the project at a public event or conference and will help reaching stakeholders who haven't been reached so far. The options for Dissemination Events are manifold. For example, a partner can include a slide and some words during a presentation at a conference, show a poster at the booth during atrade fair, or hand out the brochures to the participants of a seminar. It is important to document these events. The partners have to make sure to take at least one photo of the dissemination. Each project partner is advised to organise at least two Dissemination Events per project year, so a minimum of 22 events will take place for the whole period of the project. The consortium keeps track of these activities in the Dissemination spreadsheet:https://docs.google.com/spreadsheets/d/1vgjD1UuzFo_sE-LAogX8lnk1g4pFC-AOo1NT... https://docs.google.com/spreadsheets/d/1vgjD1UuzFo_sE-LAogX8lnk1g4pFC-AOo1NTQ4aslU/edit#gid=02.6. Participation in Dissemination ActivitiesThe project partners are also welcome to conduct further Dissemination Activities which are optional but helpful for the promotion of the project. They don’t underlie the tougher requirements Dissemination Events do but should also be documented. Dissemination activities are similarly documented in the same excel sheet (see link above) and include activities like e.g. attendance to external events promoting FOSS, exhibitions, distribution of flyers, etc.*
We need to make sure that we fulfil these points as a team. Can you please tell me how is our status? We will have a good picture through the Progress Report, but maybe in the next telco you can tell us if we need to do more in this direction.
Thank you.
Best, Katerina
Στις Τετ, 13 Μαρ 2019 στις 12:34 μ.μ., ο/η Max Mehl max.mehl@fsfe.org έγραψε:
Hi Katerina,
Thanks for the minutes.
~ Katerina Tsinari [2019-03-13 09:17 +0100]:
- We need to find further events, where we can present sth or publish
an article. Dear colleagues from FSFE, as our Dissemination experts, can you please get back to me with suggestions? Thanks.
I am not sure what you would expect here. floss.events [^1] is a website listing notable FOSS events in Europe. But dissemination can also take place in other kinds of events in your own bubble: trade fairs, academical meetups, VET meetings. I am sure your organisations visit enough events where you could disseminate the project in one way or the other.
Best, Max
-- Max Mehl - Programme Manager - Free Software Foundation Europe Contact and information: https://fsfe.org/about/mehl | @mxmehl Become a supporter of software freedom: https://fsfe.org/join _______________________________________________ Foss4smes-team mailing list Foss4smes-team@lists.fsfe.org https://lists.fsfe.org/mailman/listinfo/foss4smes-team
This mailing list is covered by the FSFE's Code of Conduct. All participants are kindly asked to be excellent to each other: https://fsfe.org/about/codeofconduct
Dear Katerina (and all),
Please find version 3.0 of the document "O2/A4 assessment methodology and tools" on the Keybase platform.
As you may remember, we were unable to effectively participate in our last telco due to very bad connections (we could barely hear Katerina and no other person during he meeting) so we were unable to follow the discussion, which may have contributed to some misunderstandings. Anyhow, when we consider the minutes it is clear to us that the minutes do not reflect what we were trying to convey related to several of the statements in the minutes.
For example, this sentence in the minutes does not reflect what we have stated earlier and what we were trying to convey during the meeting:
"BL/JG noted that the style/tone of the language used in Unit 4 is based on prior experience working with Swedish SMEs and feedback they received at the time."
Instead, this sentence would better reflect what we have tried to communicate (earlier and during our last telco):
"BL/JG noted that the content and style/tone of the language used in Unit 4 is based on feedback from dialogues with SMEs during the conduct of the FOSS4 SME project (during autumn 2018) and prior experience working with Swedish SMEs and feedback they received at the time.
Further, this statement is incorrect:
"KT noted that SKUNI has provided a first draft of the guidelines and templates for assessments."
...since this was not the first draft and we suggest this statement which better reflects what has been provided:
"KT noted that SKUNI has provided a second version of the guidelines and templates for assessments."
Further, in Keybase we have now presented version 3 which includes a revision history to make this more clear.
This summary presents a slight misunderstanding of what we agreed to (perhaps due to the fact that we were unable to effectively hear what was said due to bad audio quality): "The partner countries should use their extended network to involve SMEs from other EU countries. KT recommended that at least 3 SMEs of other EU countries should be involved from each project partner. They can be from the same country. It is better for the project is we reach as many as possible. KT recommended that SKUNI should make a note of this in their documentation. BL/JG agreed."
Please see version 3.0 in the revised document which reflect what we agreed to.
This sentence is incorrect:
"Assessment template is available in Excel form as provided by SKUNI."
...and we instead suggest:
"Assessment template is available in the ODS-file format as provided by SKUNI."
This part suggests to us that there are some misunderstandings and need for clarifications (again, the sound problems may have contributed to the misunderstandings):
"Concerning the three different scenarios presented in the guidelines and since we know that different SMEs may have very different preferences, KT wanted to discuss how can we deal with this technically. ATL receives one file and uploads it to the platform. How can we make sure that the other scenarios are working? What buttons do we need to provide in the platform? Due to sound problems the discussion was broken."
In version 3.0 we have added details in order to clarify the three different usage scenarios (which requires more than one file per partner) that we first discussed in the kick-off meeting.
Since we have not heard any discussion about this in the telco we are unsure about what is referred to: "Another point that should be included in the guidelines has to do with the calendar days on which the partners should be available as tutors online one hour per day. This should be also covered in the updated guidelines."
However, since we understand that something is unclear we have added some information in version 3.0. First, we have clarified what needs to be done before the assessment can start and the necessary time needed for the SMEs. Second, the guidelines include details concerning availability for all partners as tutors.
At this stage, we find that any suggested time line for the project is dependent on the availability of learning content for all three usage scenarios. Currently, we note that the learning content for one unit (unit 4) is available for the third usage scenario. We are concerned that the remaining time window for the conduct of the assessment activities (by use of the three usage scenarios) will be very limited (especially when we account for vacation). However, we are still hopeful that assessments can be ready before the final conference.
Kind regards, --Björn & Jonas
On 2019-03-13 09:17, Katerina Tsinari wrote:
Dear all,
the minutes-file from the telco on 12.03.2019 is now available in the Keybase folder: K:\team\foss4smes\5. Meetings\Telcos
Here are some last points I want to mention (no time to discuss them yesterday):
- Progress Report: is due in March. Galia has sent us an e-mail on
12.03.19. Please remember to get back to her on this issue.
- Stakeholders Matrix: Each partner should insert 25 entries in the table.
Because of the GDPR issue the column concerning name/ contact details should be left empty. It can only be filled for the contacts we have their consent, like the contacts coming from the newsletter subscriptions or the survey participants. (see Dublin minutes for guidelines and what we agreed)
- Concerning the 2nd newsletter, details on what to prepare are in the
minutes from the Dublin meeting. DIT and DLEARN can you please prepare a text ASAP? This is urgent.
- Regarding the poster, OFE (Sivan) agreed in the last telco to prepare an
(off-line) poster. Sivan wanted to check with OFE if this is possibly to finished by May. Can you please give us an update on this Sivan?
- We need to find further events, where we can present sth or publish an
article. Dear colleagues from FSFE, as our Dissemination experts, can you please get back to me with suggestions? Thanks.
- Multiplier Events: Please remember that you (all partners) need to plan
these events and fix the dates and invite people. You can use them in order to conduct the training activities required for O2/A4.
- Regarding the Dublin meeting, what is the status of the Dublin meeting
evaluation? Francesco can you update me?
- TUD, can you please upload the Certificates of participation on Keybase
as PDFs?
- "O3 Presentation - Dublin Jan 2019". Dear Sivan, can you please upload
in Keybase you presentation in editable form?
- TUD, can you please send us your timesheets ( see Dublin minutes for
guidelines ) ?
Thank you all! Talk to you soon!
Best, Katerina
Foss4smes-team mailing list Foss4smes-team@lists.fsfe.org https://lists.fsfe.org/mailman/listinfo/foss4smes-team
This mailing list is covered by the FSFE's Code of Conduct. All participants are kindly asked to be excellent to each other: https://fsfe.org/about/codeofconduct
Dear Jonas and Bjoern,
thank you for this clarifying e-mail. Concerning your comments on the minutes, is it possible for you to update the minutes using 'track change mode' and send them to me and Brian? The new version will be easier for the team to follow each of your points and we will also have minutes that are satisfacotry for you as well. I would prefer that me or Brian dont change them ourselves, but that you do it instead, so that we are sure, that they reflect your positions.
Thank you.
Best, Katerina
Στις Παρ, 15 Μαρ 2019 στις 4:37 μ.μ., ο/η Björn Lundell < bjorn.lundell@his.se> έγραψε:
Dear Katerina (and all),
Please find version 3.0 of the document "O2/A4 assessment methodology and tools" on the Keybase platform.
As you may remember, we were unable to effectively participate in our last telco due to very bad connections (we could barely hear Katerina and no other person during he meeting) so we were unable to follow the discussion, which may have contributed to some misunderstandings. Anyhow, when we consider the minutes it is clear to us that the minutes do not reflect what we were trying to convey related to several of the statements in the minutes.
For example, this sentence in the minutes does not reflect what we have stated earlier and what we were trying to convey during the meeting:
"BL/JG noted that the style/tone of the language used in Unit 4 is based on prior experience working with Swedish SMEs and feedback they received at the time."
Instead, this sentence would better reflect what we have tried to communicate (earlier and during our last telco):
"BL/JG noted that the content and style/tone of the language used in Unit 4 is based on feedback from dialogues with SMEs during the conduct of the FOSS4 SME project (during autumn 2018) and prior experience working with Swedish SMEs and feedback they received at the time.
Further, this statement is incorrect:
"KT noted that SKUNI has provided a first draft of the guidelines and templates for assessments."
...since this was not the first draft and we suggest this statement which better reflects what has been provided:
"KT noted that SKUNI has provided a second version of the guidelines and templates for assessments."
Further, in Keybase we have now presented version 3 which includes a revision history to make this more clear.
This summary presents a slight misunderstanding of what we agreed to (perhaps due to the fact that we were unable to effectively hear what was said due to bad audio quality): "The partner countries should use their extended network to involve SMEs from other EU countries. KT recommended that at least 3 SMEs of other EU countries should be involved from each project partner. They can be from the same country. It is better for the project is we reach as many as possible. KT recommended that SKUNI should make a note of this in their documentation. BL/JG agreed."
Please see version 3.0 in the revised document which reflect what we agreed to.
This sentence is incorrect:
"Assessment template is available in Excel form as provided by SKUNI."
...and we instead suggest:
"Assessment template is available in the ODS-file format as provided by SKUNI."
This part suggests to us that there are some misunderstandings and need for clarifications (again, the sound problems may have contributed to the misunderstandings):
"Concerning the three different scenarios presented in the guidelines and since we know that different SMEs may have very different preferences, KT wanted to discuss how can we deal with this technically. ATL receives one file and uploads it to the platform. How can we make sure that the other scenarios are working? What buttons do we need to provide in the platform? Due to sound problems the discussion was broken."
In version 3.0 we have added details in order to clarify the three different usage scenarios (which requires more than one file per partner) that we first discussed in the kick-off meeting.
Since we have not heard any discussion about this in the telco we are unsure about what is referred to: "Another point that should be included in the guidelines has to do with the calendar days on which the partners should be available as tutors online one hour per day. This should be also covered in the updated guidelines."
However, since we understand that something is unclear we have added some information in version 3.0. First, we have clarified what needs to be done before the assessment can start and the necessary time needed for the SMEs. Second, the guidelines include details concerning availability for all partners as tutors.
At this stage, we find that any suggested time line for the project is dependent on the availability of learning content for all three usage scenarios. Currently, we note that the learning content for one unit (unit 4) is available for the third usage scenario. We are concerned that the remaining time window for the conduct of the assessment activities (by use of the three usage scenarios) will be very limited (especially when we account for vacation). However, we are still hopeful that assessments can be ready before the final conference.
Kind regards, --Björn & Jonas
On 2019-03-13 09:17, Katerina Tsinari wrote:
Dear all,
the minutes-file from the telco on 12.03.2019 is now available in the Keybase folder: K:\team\foss4smes\5. Meetings\Telcos
Here are some last points I want to mention (no time to discuss them yesterday):
- Progress Report: is due in March. Galia has sent us an e-mail on
12.03.19. Please remember to get back to her on this issue.
- Stakeholders Matrix: Each partner should insert 25 entries in the
table.
Because of the GDPR issue the column concerning name/ contact details should be left empty. It can only be filled for the contacts we have
their
consent, like the contacts coming from the newsletter subscriptions or
the
survey participants. (see Dublin minutes for guidelines and what we
agreed)
- Concerning the 2nd newsletter, details on what to prepare are in the
minutes from the Dublin meeting. DIT and DLEARN can you please prepare a text ASAP? This is urgent.
- Regarding the poster, OFE (Sivan) agreed in the last telco to prepare
an
(off-line) poster. Sivan wanted to check with OFE if this is possibly to finished by May. Can you please give us an update on this Sivan?
- We need to find further events, where we can present sth or publish an
article. Dear colleagues from FSFE, as our Dissemination experts, can you please get back to me with suggestions? Thanks.
- Multiplier Events: Please remember that you (all partners) need to
plan
these events and fix the dates and invite people. You can use them in
order
to conduct the training activities required for O2/A4.
- Regarding the Dublin meeting, what is the status of the Dublin meeting
evaluation? Francesco can you update me?
- TUD, can you please upload the Certificates of participation on
Keybase
as PDFs?
- "O3 Presentation - Dublin Jan 2019". Dear Sivan, can you please upload
in Keybase you presentation in editable form?
- TUD, can you please send us your timesheets ( see Dublin minutes for
guidelines ) ?
Thank you all! Talk to you soon!
Best, Katerina
Foss4smes-team mailing list Foss4smes-team@lists.fsfe.org https://lists.fsfe.org/mailman/listinfo/foss4smes-team
This mailing list is covered by the FSFE's Code of Conduct. All participants are kindly asked to be excellent to each other: https://fsfe.org/about/codeofconduct
